Privacy Policy for Foxy Recruitment

Privacy Policy for Foxy Retail Recruitment

Last updated: 13 October 2026

Website: https://foxyrecruitment.co.uk/

Controller: Foxy Recruitment (“we”, “us”, “our”)

As a retail recruitment agency, we manage personal data daily, including CVs, career histories, and contact information. We take our responsibility for data privacy rights seriously. This policy outlines what we collect, why we collect it, who we share it with, and the choices you have, in plain English.

1. What we collect

What you give us

Your name, email address, and phone number

Your CV, employment history, and qualifications

Your job preferences, salary expectations, and availability

Messages you send through our contact forms, email, or WhatsApp

If you’re a client: your business contact details and hiring requirements

What we collect automatically

Your IP address, browser type, and device type

The pages you visit and how you use our site

Cookies and similar technologies (see section 5)

2. How we use your information

To find, assess, and match candidates with roles, and to connect clients with talent

To process applications and keep you updated

To respond to your enquiries

To send you relevant job opportunities and updates, where you’ve agreed or where we’re permitted

To understand how our website is used and enhance it

To meet our legal and regulatory obligations, including personal data protection laws

3. Our legal basis for using your data

Under UK GDPR, we rely on:

Consent, for instance, when you subscribe to updates. You can withdraw it at any time.

Contract, where we require your information to provide a service you’ve asked for

Legitimate interests, such as matching suitable candidates with roles, running our business, and improving our services, always balanced against your rights

Legal obligation, complying with the law

4. Who we share your information with

If you’re a candidate, we will only share your CV or information with a client when we have your agreement to put you forward for a specific role. We will not send your details to employers without prior notification.

We also engage trusted service providers who ensure data security measures are in place to protect your data:

Website hosting and IT providers

Analytics providers such as Google Analytics

Job advertising platforms

Email and marketing tools

Our CRM and recruitment software

We never sell your personal data.

5. Cookies

We utilize cookies to ensure our site operates effectively and to understand its usage.

Essential: needed for the site to function

Analytics: help us analyze what’s effective

Optional: advertising or third-party cookies, only with your consent

You can accept or decline non-essential cookies using our cookie banner and manage them at any time in your browser settings.

6. Keeping your data safe

We implement technical and organizational measures to safeguard your information from loss, misuse, and unauthorized access. While no system is completely secure, we take reasonable steps to maintain data security.

7. Transfers outside the UK

If we transfer your data outside the UK [for example, to our operations in Italy or to providers located abroad], we ensure that appropriate safeguards are established, such as adequacy decisions or standard contractual clauses, in line with personal data protection requirements.

8. How long we keep your data

Candidate records: [e.g., 24 months] after our last contact with you, unless you request earlier deletion

Client records: for the duration of our business relationship, plus [period]

Financial and legal records: for the period required by law

Website analytics: [period]

9. Your rights

You can request to:

Access the personal data we hold about you

Correct any inaccuracies

Delete your data

Restrict or object to how we use your information

Transfer your data to another provider

Withdraw your consent at any time

To make a request, email privacy@foxyrecruitment.co.uk. We will respond within one month.

If you’re dissatisfied with how we’ve managed your data, you can raise a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk. We would appreciate the opportunity to resolve the issue directly first.

10. Children

Our services are not directed at anyone under 16, and we do not knowingly collect their data.

11. Changes to this policy

We may update this policy periodically. The latest version will always be available on this page with the “last updated” date above.

12. Contact us

Foxy Retail Recruitment

📩 privacy@foxyrecruitment.co.uk

📞 07539 035 282